September 2021 Agenda EOM (2nd)
An extraordinary meeting of the Parish Council will take place on
Thursday 2 September 2021
Hogsthorpe Village Hall
Prior to the meeting there will be a Public Forum commencing at 6.30pm. Members of the public and press are welcome. During the first 15 minutes members of the public may ask questions or make short statements to the Council.
The council meeting will commence at 6.45pm or at the closure of the public forum – whichever is the sooner.
This notice summons all members of the council to attend or submit their apologies to the clerk at the earliest opportunity.
Signed Michael Culley Michael Culley Chairman of the Council Dated 26 August 2021
Interview and acceptance of new Councillor
A G E N D A
31. Chairman’s welcome
32. Apologies for absence and acceptance of any reasons given
33. Notes of the last Parish Council Meeting held on 22 July 2021 to be approved as the minutes.
34. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
35. To receive reports from outside bodies and other meetings
36. Financial Matters
a) Payment of Accounts
a. Annual Microsoft Office 365 subscription - £79.99
b. Sid Dennis waste removal - £13.86
c. Clerks wages and expenses - £508.16
b) Receipts – Burial fees £180
c) To receive Financial Statement to 30 June 2021
37. Clerk’s Update
a) Village Boundary Fences
b) Grass cutting and strimming of public footpath running alongside the playing fields
c) Thank volunteers for tidying heritage garden
d) Review of policies and procedures
38. To resolve to instruct Alex Johnson to carry out the Churchyard footpath upgrade for £5,230.00
39. To resolve to instruct RDR timber to install a bench at Threeways at a cost of £400.
40. To resolve to agree Sid Dennis install a larger, 660 litre, bin in the churchyard at a cost of £15.15 plus VAT per collection.
41. To resolve to instruct Robert Aldrich to carry out the bi-annual maintenance of hedge and lime trees in the churchyard at a cost of £360.
42. To review the Parish Council Churchyard Burial regulations and fees.
43. To review issues raised by the playing fields committee.
44. To discuss whether to apply for funding for trees in the parish through the tree planting scheme
45. To discuss whether to purchase a sound system for the meetings in the village hall
46. To confirm date and time of next meeting
PLEASE BE AWARE THAT THE MEETING WILL BE PRECEDED BY THE PLAYPARK COMMITTEE MEETING AT 6 PM