May 2024 AGM
MINUTES OF THE HOGSTHORPE PARISH COUNCIL AGM MEETING
HELD ON THURSDAY 9th MAY 2024
Present: Cllr Chris Rolph (Acting Chairman) Mary Banks, Ellen Smith,
Clerk: K Hayes
Also present: County Cllr Colin Davie + 1 member of public
PUBLIC FORUM
There was no public forum as any business would be brought up at the APCM at 7 pm
1. APOLOGIES – None
2. CONFIRMATION OF COUNCILLORS
Cllrs Rolph, Banks and Smith all confirmed as councillors and duly signed agreements.
3. APPOINTMENT OF CHAIRMAN / VICE CHAIRMAN.
None of the three councillors were willing to be chairman. It was agreed that they would take it in turns to chair meetings.
4. APPROVAL OF NOTES OF MEETING
The Minutes of the meeting of the 11th April 2024 were unanimously approved and signed by the Acting Chairman.
5. CLERK’S REPORT
The clerk read out her report (copy enclosed).
6. INTERNAL AUDIT REPORT
The internal audit, having been previously circulated was agreed. All accounting procedures had been followed and there were no issues of concern.
7. INSURANCE
It was agreed to continue with the Community Renewal quote from AIG at an annual premium of £1002.46. Clerk to confirm.
8. FINANCIAL MATTERS
i) The AGAR documentation, Certificate of Exemption, and Elector’s Rights had been published on the web site and notice board.
ii) The asset register had now been visually checked and stood at £128,866 which included the Playpark building and equipment.
iii) It was confirmed that the first half of the precept in the amount of £5935 had been received.
iv) Cheque payments were agreed for £468 to K Hayes for salary, £117 to HMRC, £82.86 to K Hayes for homeworking allowance, postage and stationery, £446 to RC & Son for village seating groundwork, £45 to Village hall for room hire, £51.38 to Sid Dennis for bin emptying, £45 to Jen Cooper for annual internal audit and £192 to J H Traves for Playpark grasscutting.
9. GRANTS
Confirmation of the grant for £5750 for picnic area had been received.
10. DATE OF NEXT MEETING
The next meeting would be 7th June at 6.00 p.m.
11. ANY OTHER BUSINESS
Cllr Colin Davie Informed the meeting what the situation was with regard to Wind Farms – he would bring this up at the APCM to follow this meeting
There being no further business, the meeting closed at 6.30 pm
2024/05